American Contract Bridge
League Unit 522 – Fresno, Inc.
A Non-profit Corporation
Serving
August 30, 2009
DIRECTORS PRESENT: Richard
Meffley, Jill Wood, Margaret Mahaffey, Paul Boyd, Mary Jo Davila, Kay Chrisman,
John Simpson, Laura DaCosta, Dora Gostanian, Bert Rettner and Doris Frazer.
GUESTS PRESENT: Michael Molinari
Richard Meffley called
the meeting to order at 11:09 a. m.
APPROVAL OF MINUTES:
The
minutes of the June 7, 2009 meeting of the Board were read. Kay Chrisman made a motion seconded by Jill
Wood to approve the minutes as corrected. The Board unanimously approved the
minutes.
TREASURER’S REPORT: Paul Boyd reported on the August
2009 Profit and Loss.
·
Net Income for August 2009 was a minus $2,317.05.
·
Paul reported that one of our Certificate of
Deposits came due and it was renewed a just over 2%.
·
Paul reported that the pro-rata amount to bring our
rent due date to the first of each month was $1,906.33. This amount and the September rent in the
amount of $4,570.95 was been paid.
·
Kay Chrisman offered for discussion the subject of
how funds were allocated to pay clubhouse bills. Kay reminded the Board that at the last
meeting of the Board, there was discussion as to where the shortage would come
from to cover the lease payments and statements were made by several of the
Board members indicating their understanding that this decision was already
agreed and voted on by the Board. Kay
stated that she had researched previous minutes to discover when this agreement
was made and was not able to find an approved motion that stated definitively
where the shortfall would come from.
·
Kay Chrisman offered a motion, seconded by Jill Wood
stating that all expenses incurred as a result of the move to 1320 E. Shaw
would be paid out of the Building Fund and the funds designated as Fund Raising
Funds would be put into the Clubhouse account to cover monthly shortfalls. Other solutions to cover the monthly
shortfall would be considered by the Board when the Fund Raising funds begin to
run out. After much discussion, a vote was called and
approved by all members with the exception of Paul Boyd who opposed the motion.
A motion was offered by
Margaret Mahaffey, seconded by Dora Gostanian to approve the Treasurer’s report
and the Board unanimously approved the motion.
EDUCATION RECRUITMENT COMMITTEE:
·
Michael Molinari reported that a new class of beginning lessons started
August 28, 2009 with 12 students.
·
Michael offered for approval a new Beginning Bridge Policy, dated August
30, 2009. The specific change in the
policy is related to the collection and distribution of player fee.
1.
The cost for each series of lessons will increase from $8 to $10 plus the
cost of the book.
2.
The presenter/director will pay the Unit $12 per table ($3 per player)
for the use of the Bridge center
3. The Treasurer will distribute the player fees as $8 per table to the Clubhouse Account and $4 into the Education-Recruitment program.
CLUBHOUSE:
·
Kay Chrisman reported that all outdoor lights are now working.
·
The linoleum has been repaired, however more tiles are coming up and the
property manager has been notified.
·
The filtered water faucet in the kitchen has been repaired.
·
Security needs have been met at the expense of the owners of the
property.
·
It was discovered just prior to the 299er tournament that the keys to the
men’s restroom did not work, but this was resolved prior to the start of the
tournament.
·
After much research, new chair gliders have been installed on several
chairs at the clubhouse for testing as to movement on carpet. A decision will be made in the following
weeks.
·
On 8/14/09, a request was sent to the property manager for approval to
rent additional space during the October sectional. This is still pending.
·
On 8/14/09, a request was sent to the property manager to have the
janitorial staff spot clean the carpets on a weekly basis per out lease
agreement. This request has been
acknowledged, but still in pending status.
·
On 8/20/09, the property manager left a memo to all tenants regarding the
Kiwanis Club using the parking lot during CSUF football games. The specific dates affect one Friday night
game, one Saturday afternoon game and Saturday, October 31st which
is the weekend of our Fall Sectional.
Our needs have been addressed with the property manager and with the
Kiwanis club and reserved parking will be provided to meet our needs. Players entering the parking lot during these
specific dates will only have to inform the attendant that they are attending a
bridge game and they will be directed to our reserved spaces.
SECTIONALS:
·
John Simpson reported that the Non-Life Master Sectional was a success
netting a profit of $1,262.09. Many Board members agreed and stated they had
heard many, many compliments on the accommodations and food.
·
John discussed the potential need for additional directors if we are to
place tables in additional space within our complex. John
stated that Kay Chrisman has offered to assist Diane Barton Payne and other
directors could help if needed. Jill
Wood will call ACBL to ask for their approval.
·
John has negotiated a room rate of $89 at the
·
John reported that flyers for the Fall Sectional have been sent for
distribution at all Regional events.
NEW BUSINESS:
· District 21 Election: Jill Wood gave the members an overview of each candidate’s qualifications. Ballots were distributed; members voted and sealed their ballots in an envelope which was given to Richard Meffley for bulk mailing.
· District 21 Good Will award: The Board agreed to nominate Kay Chrisman for the award.
· Other: Jill Wood advised the Board that Sheila Smith, due to personal reasons, was no longer able to provide the dinner she donated for the silent auction during the Unit’s open house. Sheila Smith will pay the $450 to reimburse Mun Takeda, the winner of the auction.
· Christmas Party: The Unit’s annual Christmas party is scheduled for December 13, 2009.
· Unit Events: A pro/am team game with potluck is scheduled for September 20, 2009. Ten Unit Championship games will be scheduled at the Unit games through September 2009. Fourteen more to be scheduled by end of year.
·
Kay Chrisman offered for approval a Non-Sanctioned Bridge
Lesson policy for review and approval.
Non-Sanctioned Bridge Lessons are those classes that are held at the
clubhouse but are not sanction and/or approved by the Board as Unit Bridge
Lessons. The policy states the
following:
1.
The Clubhouse Manager has the authority to approve the use of the
teaching room for private
Bridge lessons given by Unit Members to members and
non-members of the Unit provided that:
·
The Director and/or Club Owner using the large playing room have been
advised in advance of the proposed activity.
·
The proposed lessons provide the possibility of benefiting the Unit by
increasing players and membership in the Unit.
·
Attendees of the lessons enter and exit by the door provided in the
teaching room and in no way disturb the game in process in the large playing
room,
·
Bathroom keys will be made available to the attendees in the teaching
room as well as water, glasses and any refreshments the teacher furnishes.
·
Table fees and rent for the use of the room will not be charged by the
Unit.
After discussion, Bert Rettner made a motion to
approve the policy, seconded by Doris Frazer and the Board unanimously approved
the new policy providing for a review after one year.
·
Kay Chrisman offered for approval a new policy for Novice,
49er and 99er games held by the Unit.
The policy states the following:
Games held for players under 100
Master Points are deemed to be educational and not income generating. The players are to be nurtured and prepared
for other games offered at the
1.
Independent
games: Rent and table fees will not
be charged on games with less than four tables.
ACBL fees will be paid by the Unit or Director as applicable. The Director will receive compensation of $75
and reimbursement for cookies. Any
remaining money shall be given to the Treasurer to be recorded as miscellaneous
income.
· Games run as an added section to an open game: Rent and table fees will be paid as follows:
o When
both sections are run by one Director, rent and table fees will be charged
based on the total tables in both sections.
o When
the Novice section is run by the Unit with a separate Director, table fees
will not be charged if the section has less than 3 ½ tables and rent
will not be charged if the section has less than 5 tables. The Director shall be paid $75 and any
remaining money after expenses will be given to the Treasurer to be recorded as
miscellaneous income.
After discussion, Bert Rettner made a motion to
approve the policy, seconded by Doris Frazer and the Board unanimously approved
the new policy providing for a review after one year.
The next regularly scheduled meeting of the Board
of Directors will be on October 4, 2009 at 11:00 a.m. at the
AS THERE WAS NO FURTHER BUSINESS TO DISCUSS, THE
MEETING WAS ADJOURNED AT 12:50 pm.